CREATE AN ACCOUNT
The first thing to do is to create an account in the SELAVIP’s projects management system (http:application.selavip.org).
After creating an account, you can proceed to the creation of an NGO (which will allow the presentation of projects to SELAVIP). To see the criteria for creating an NGO in the system click here.
In case you forgot or lost your password, you may recover it in the starting page (application.selavip.org). Please click on Forgot your password? and follow the instructions.
The registration document includes 5 sections : General information, Legal, Experience, Means, Finance. All sections have mandatory fields that must be filled for the registration to be valid.
Once the form is sent, SELAVIP will review the information. The status of your NGO can be as follows: Enabled, Sent for Correction, Rejected. Please note that only NGOs activated in the system can submit a project.
If you want to download the registration form template click here (PDF NGO Registration form)
Once your NGO is activated, you can access the Application form during the call of projects. It includes 7 sections : General Information, Characteristics of the solutions to be built, About families and Community, Partenrships and Cooperation, Financing, Activities / Team, Attachments. All sections have mandatory fields that must be filled for submitting a proposal.
Once submitted, SELAVIP will review the information contained in the project’s proposal.
If you want to download the application form template click here (PDF application form).
Once selected, it will be asked to fill in the additional information form that contains 8 sections : General background, Partners, Participation Families and NGO, Families (a description of the family, including a picture of the family with their current dwelling, is being asked), Gantt, Bank, Cost per item, Total cost of the project.
During this phase, SELAVIP may ask you to make corrections or add some information if necessary. In both cases they may refer to one or more sections and you are therefore asked to review, once you have been notified by email, each section to make sure that you have corrected the necessary.
Once approved the additional information and based on the information sent, SELAVIP will proceed to draft and generate the agreement to be signed between the two parties. This can in turn be the subject of corrections which will be informed by means of e-mails sent through the system. When both parties agree on the terms of the document, the NGO signs the agreement, SELAVIP does it afterwards. A copy of the agreement signed between the two parties then remains available in the system.
IN EXECUTION PROJECT
Once the agreement is signed, the status of the project will change to «In execution». During this phase, money transfers are requested and progress reports must be completed. The amount of money transfers and the number of reports may vary for each project as defined in the agreement.
Progress reports contain two sections: Progress report, List of families (for each family, it is being asked to add a picture of the solution being built).
Once a project is finished, it is necessary to write down and submit a Final report (it is being asked to add a picture of the built solution for each family in the List of Families). Once the report is approved by our team, SELAVIP will issue a Closing certificate. The certificate confirms that the project has been carried out according to the agreed terms.
During the different phases of the project, the NGOs and the projects in execution can be visited by the evaluators of the foundation, this in order to know the installations and / or to visit the projects in execution and to see their progress.